Portfolio Client

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Search criteria options

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The following tables list the most common built-in catalog fields that you can search on. If your catalog has custom fields, you will be able to search those fields as well.

When assets are cataloged, some information is extracted from metadata associated with the file. Many files, especially those produced with Adobe applications, include XMP metadata: a rich variety of information about the file and the conditions of its creation. Portfolio extracts that information if available to populate many basic information fields.

Basic Fields

These fields are common to many types of documents.

Field Name Description
Filename The name of the cataloged file.
File Size The size of the file.
Created The date the original file was created. See the note about Date and Time fields below.
Modified The date that the original file was modified before being cataloged. See the note about Date and Time fields below.
Description A description of the file.
Keywords Keywords assigned to the asset.

Note: Date and Time fields always include both a date and time, even if the display only shows a date. If you only know the date, but not the time, that you need to search for, then you should use two search criteria to search a date range. For example, if you are looking for photos taken on July 4, 2017, then you can use the search criteria “Created on or after 07/04/2017 12:00 am” and “Created on or before 07/05/2017 12:00 am” to locate files created any time within the 24-hour period.

File Information fields

These fields contain information about an asset’s location on disk and its dimensions.

Field Name Description
Directory Path The full directory path for a file, not including the filename.
Volume The physical drive or disk on which the file resides.
Height The asset’s height, in pixels (empty if thumbnails were extracted).
Width The asset’s width, in pixels (empty if thumbnails were extracted).
Horizontal Resolution The asset’s horizontal resolution, in dots per inch.
Vertical Resolution The asset’s vertical resolution, in dots per inch.
Bit Depth The number of bits used to store color information in an image file.
Color Mode The Color Mode is the way that colors are stored in an image. Portfolio extracts color mode information directly from the image. The color modes that Portfolio understands are: Black & White, Grayscale, RGB, CMYK, YUV, Lab, and YCCK. Anything else will be labeled as “unknown.”
Color Profile The embedded model of the color space for the device or application that created the image file. Examples: sRGB, Adobe RGB (1998), or a profile for a calibrated monitor.
Number of Pages The number of pages in a multi-page document.

Catalog Information fields

These fields provide information about an asset’s catalog record. They are always present and cannot be modified by users.

Field Name Description
Cataloged The date and time that the asset was first cataloged in Portfolio.
Cataloged By The user name of the person who cataloged the asset in Portfolio.
Changed The date and time that the asset was recently changed.
Changed By The user name of the person who most recently changed the asset.
Item ID The unique ID of the asset in the catalog.
Thumbnail Size The size of the asset’s thumbnail in the Portfolio catalog. This is always 256 pixels. (In older versions of Portfolio this could also be 32 or 112 pixels.)

Other fields

In addition to the above searchable fields, Portfolio extracts a variety of metadata from files. These types of metadata include IPTC and EXIF metadata (usually included in digital photos and other image files), GPS location fields from digital photos and videos, geographic metadata from GIS files (such as MrSID files), Extensis Font Sense metadata in certain Adobe files from uses with Suitcase Fusion or Universal Type Server, movie-specific metadata included in a variety of video and animation files, and MS Office metadata, incorporated into Microsoft Office and compatible documents. Most of these fields can be used in your searches; the field names will start with IPTC, EXIF, Geo, Extensis Font Sense, GPS, Movie, or MS (for Office file metadata).