Catalog administration tasks
The Catalog Administrator is responsible for performing the following catalog-related tasks:
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Renaming the catalog
If you need (or want) to rename a catalog, you can!
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Assigning roles to catalog users
Give users access to catalogs based on the tasks they need to accomplish.
See Catalog access
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Modifying the fields used in a catalog
If you need to add more data to a catalog, or adjust the content of existing fields.
See Catalog fields
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Creating custom catalog fields
If there is specific data that isn’t accommodated by pre-defined fields, you can define your own.
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Creating custom metadata
Metadata can be written out to asset files. If you have custom data that you want to export to assets, you can create custom metadata definition.
See Custom metadata
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Creating custom XMP namespaces
To extend your custom metadata, you can add a custom namespace.
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Configuring settings for adding assets
Portfolio can automatically add keywords, prompt users for metadata, and filter files that can be added to a catalog. See Ingest settings
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Configuring Smart Keyword settings
Smart Keywords are keywords determined by examining the visible content of an image. You can specify categories to include, and languages for returned keywords.
See Smart Keywords
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Generating reports
Portfolio provides multiple reports on asset usage and NetPublish sites.
See Reports
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Manage NetPublish sites
You can enable or disable NetPublish sites and, in the Portfolio Web and Desktop clients, edit other aspects of your existing sites.
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Create catalog templates
If your catalogs require different fields than the standard templates, you can create your own.
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Add Watch Folders
Watch Folder catalogs monitor folders on your network for changes, and update your assets accordingly.
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Export assets and metadata from a Vault catalog
Vault catalogs are inaccessible to casual file browsing. This helps you archive a Vault catalog’s contents.